briefsende.de
EN/DE
Write a letter

HR

Requesting a German Job Reference (Arbeitszeugnis)

Every employee in Germany is entitled to a written reference. Requesting it in writing, with a clear deadline, usually speeds things up considerably.

Updated August 2026 · 6 minutes read

Signed reference letter on a desk with glasses

Legal basis and types

§ 109 GewO entitles every employee to a written reference when the employment relationship ends. There are three types:

  • Simple reference — type and duration of the work.
  • Qualified reference — additionally performance and conduct. Must be requested explicitly.
  • Interim reference — where there is a legitimate interest, such as a change of manager, restructuring or an internal application.
Employee requests a qualified German job reference in writing
Explicitly request a qualified reference and state a reasonable deadline and current address.

Deadlines

The entitlement arises when the employment ends, in practice already once notice has been given. It lapses after three years, but collective or contractual cut-off clauses often shorten this to three months. Request the reference promptly.

Sample wording

"Dear Sir or Madam, my employment ends on 30 June 2026. I ask you to issue a qualified job reference covering performance and conduct. Please send it to the address above by 15 July 2026. I am happy to answer any questions."

Decoding German reference language

WordingGrade
stets zu unserer vollsten Zufriedenheitvery good
stets zu unserer vollen Zufriedenheitgood
zu unserer vollen Zufriedenheitsatisfactory
zu unserer Zufriedenheitadequate
bemüht, den Anforderungen gerecht zu werdenpoor
Simple and qualified German employment references are compared
A simple reference states type and duration of work; a qualified one also assesses performance and conduct.

Asking for a correction

If the reference is inaccurate or contains hidden downgrades, request a correction in writing and name the exact passages. The employer bears the burden of proof for a below-average rating; the employee for an above-average one.

Formal requirements

  • Company letterhead, clean presentation, no stains or corrections.
  • Issue date matching the leaving date.
  • Signature by someone authorised to give instructions.
  • No reference to illness, works council activity or union membership.

A posted request is the more robust option when the relationship is strained.

Create your request letter online

A request in four points

  1. State the end date and the type of reference requested.
  2. Set a specific, reasonable deadline.
  3. Give your current postal address.
  4. Keep a copy and evidence of receipt.

Then check roles, dates, performance and conduct for completeness. Create the written request in the letter editor.

Read next